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Travel Reimbursement

Before Traveling Internationally

Review Penn State policies before making any travel arrangements to attend an international conference. You cannot deviate from these policies and procedures.

  • See Penn State's general policies here
  • See the Graduate School's international travel policies here.

Conditions of Eligibility for Reimbursement

You must be a current dual-title degree or minor student and on the official program for a demography-related conference, either presenting a research paper as an oral presentation or as a poster.

Funding Availability

Each dual-title student is eligible to receive up to $500 in travel funds per year if they meet the eligibility requirements. Up to 6 students can receive funding each year.

Process and Procedures

Students must attend and first personally fund their conference travel.  They should save all receipts for conference registration, lodging and airfare. The the student can request reimbursement from the Demography program and potentially other Penn State units.

To request support for student travel from the Demography program, sign-in using your Penn State account (e.g., abc123@psu.edu) and complete this form.

Alternative Funding Support Options for Student Travel

When looking for travel funds, students should consider and access the following sources (in order):

    1. Consult with faculty advisor or research supervisor: If the paper or poster is connected to an externally-funded research grant, they could have funds available for travel support.
    2. Consult with your home department: Many departments have small pockets of funding for student travel. Learn what is available to you.
    3. Apply for funding for the annual meetings of the Population Association of America (PAA) from Penn State's Population Research Institute (PRI): Each spring PRI sends out an email with the policies and procedures for applying for travel funds for PAA.  Carefully follow those steps.

Requesting Travel Reimbursement from Multiple Penn State Units

It is best to submit only one official reimbursement request within the Penn State system for each conference trip. Therefore, if students will rely on multiple units within Penn State for travel support for a single conference, then the student will need to help coordinate those units.  First reach out to the staff member responsible for financial operations within the unit that will provide the greatest travel support and describe the scenario and allocated funding from different units. Then, that staff member can then coordinate with the other units to gather the appropriate budget information and their allocated funding amounts to submit one reimbursement request.

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